WELCOME:

We would like to welcome you and your child to our Clover Garden Extended Days After School program! We are offering you the opportunity for your family to receive enjoyable childcare in a safe environment. The program will consist of a variety of recreational activities, lunch/snack time, and scheduled homework time.

Please take the time to read this, as it encompasses the information needed for you and your child to understand our programs’ policies. To give you a better understanding of our program, we have listed below a number of important points for you to keep in mind. We appreciate you as a part of the Clover Garden family and for allowing us to care for your child.

If you have any questions about the content of this book, please feel free to call me at 336-586-9440.

EXTENDED DAY AFTER SCHOOL PROGRAM CONTACT INFORMATION

The After School Program is located at:

Clover Garden School
2454 Altamahaw Union Ridge Rd
Director: Robyn Cox
336-586-9440 x-245
robyncox@cgsnc.org

PURPOSE:

Clover Garden School’s child care program provides a safe, engaging, and nurturing environment for families requiring quality child care for afterschool. This program will be offered to all of our students in Kindergarten through 12th grade when the students are in face-to-face learning. We emphasize creating an atmosphere that balances student learning, enrichment, physical activity, and free time in a stimulating and enjoyable setting. The afterschool care provided by Clover Garden provides parents with safe, convenient, reliable, and affordable care for their children. The program maintains clear policies and procedures and actively encourage and welcome open communication.

All teachers and staff are required to have a background check on file. 

LOCATION:

The program is located throughout the school building. Things will center in the gymnasium, cafeteria, classrooms and outdoor playground area. Parents, always use the front door entrance to pick up your student.  

HOURS:

Clover Garden’s afterschool care begins promptly when school is dismissed at 12:00pm and runs until 6:00pm.  Students picked up after 6:00pm will incur Late Pick-Up Fee of $1.00 per minute after 6:00 p.m. These late pick-up fees will be added to the monthly bill. Excessive instances of late pick-up may result in termination of program participation.

REGISTRATION

The Extended Day After school registration operates on a first come/first served basis.  This applies to Clover Garden staff as well.  Children who have siblings already in the program are not guaranteed enrollment.  Each student’s school discipline record will be considered prior to approving a student to register in the before and after school program. 

You must complete the registration form and sign the payment guidelines with the first payment before we officially enroll your child. (See registration information below)

FEES

Fees/Dues: The fee structure for the Spring Semester 2021 school year is as follows:
$20.00 per day (12:00pm-6:00pm).  

Payments are due on Monday morning for the entire week of child care.  

Payments not received by Wednesday, will have a $5.00 late fee added to your bill.  

If payment is not made for the entire week, your child will not be allowed to return the next week.

Discount: If you choose to pay for 2 weeks in advance, then the daily fee is $15.00 instead of $20.00.  The bi-weekly payments and discount will begin on Monday, January 25th.  The discount is only available when the 2 weeks are paid in full on Monday morning.

Ex. Payment on January 25th for child care January 25th thru February 5th would be $150.00 for the 2 weeks instead of $200.00 if your child requires care 5 days a week.


We take cash or check. Checks need to be written out to Clover Garden School. There will be a $35 “returned check fee” for any checks that are returned.  Please place your payments in an envelope with your child’s name on the front.


No Refunds: 

There will not be refunds if your student is absent or if the school schedule has been affected by inclement weather. Fees are weekly and rates are not pro-rated.  Fees will not be adjusted for reduced hours, absences, inclement weather, etc. 

We will be closed during academic breaks.

ARRIVAL & DEPARTURE

To ensure all children depart safely, parents are REQUIRED to come to the front office and sign their child out. Valid ID will be required to pick your child up from after school care.  The office will call your student to the front office for pick-up when you arrive.  Parents will not be allowed in the building at this time.

LUNCH/SNACKS

Please send a lunch and a snack for your student each day. Students will not have access to a refrigerator and/or microwave, so please plan accordingly.  Please alert us on the application form of any food allergies your child has.

HOMEWORK POLICY

The After School Program stresses the importance of homework and sets time aside every day for the children to complete their assignments. Staff members are available to supervise the homework area and to assist the children with their work, however, a child who needs individual help with his or her homework must ask. Because of the number of children who require assistance during homework time, the staff members are unable to check each child’s homework for accuracy or provide the type of one-on-one homework help that is available from a tutor.  Although we encourage the children to do their homework when it is assigned, using the time set aside to complete homework is the responsibility of the child. Please let us know if you prefer to have a child complete his or her homework at home. Children who do not wish to use homework time to complete their homework may use the time to read a book.

POSSESSIONS FROM HOME

Since we cannot guarantee the safe return of personal belongings, responsibility for the safekeeping of electronic games, coloring books, books, and small toys (no stuffed animals) brought from home remains with the child. The After School Program does not allow the use of toy weapons or trading cards at any time.  At this time, we are not allowed to share items from the classroom or with each other.  

CELLPHONE USE BY STUDENTS

The staff will be happy to convey messages to children when necessary but it is not possible for children to make or receive telephone calls at the After School Program. Parents are welcome to call the After School Program at any time to speak to the Director or Site Coordinator about questions or concerns regarding their child. Cellphone use is prohibited by students during before and after school hours. 

BATHROOM POLICY

All one gender (boy/girls) will go as a group at one time or individuals will take a bathroom pass with them at undesignated times. 

MEDICATION

If your child needs medication during the time he/she is in the after school program, written permission, and instructions from your medical doctor are required. You may obtain a medication form from the school’s front office.

INJURIES

We will provide an accident report to you in the case of injury. In case of injury or illness, we will notify the parent. If we are unable to reach parents, we will notify a relative or friend that you list on the application form.

WITHDRAWAL & RE-ENROLLMENT PROCESS

If you elect to withdraw your child, you must turn in an AFTERSCHOOL CARE TERMINATION NOTICE. We require a two-week notice for all withdrawals.

If you wish to change your child’s status (example part-time to full time), you must please let the before and after school director know. 

It is very important you follow the guidelines outlined to have your child remain in our program. 

COMMUNICATION

The Before and After School Program maintains an open door policy. Please feel free to direct questions or concerns related to any facet of the After School Program to the Program Director at any time. Any questions regarding tuition, policies, staffing, activities, or a child’s participation in the Program may be directed to the Program Director at 336-586-9440. Voicemail is in place 24 hours a day and will record a message if no one is available to answer your call. The first priority of the staff is to focus as much attention as possible on the children. In order to meet the needs of the children and the staff during Program hours, we ask that parents limit conversations with After School Program staff members to subjects involving their child. The Site Coordinator or Program Director are available to answer all other questions that arise. Please feel free to call us at any time.

DISCIPLINE 

Clover Garden School’s Discipline Procedures and Policies for The Extended Day After School Care

The Clover Garden School Staff is committed to providing a safe after school program. CGS’s Extended Day After School program is in a different setting than the regular school day, but appropriate student behavior is still expected. Please review the following rules and consequences that will guide our program. 

Rules:

  1. Show respect at all times.
  2. Move appropriately throughout campus during before and after school hours.
  3. Follow instructions set forth by before and after school workers.
  4. Refrain from damaging any school property.
  5. Refrain from disruptive behavior, fighting, violence of any kind, and inappropriate language.
  6. Comply with any and all other regulations set forth by the Extended Day After School Director and/or school administrators.
  7. ALL Covid-19 rules and safety procedures must be followed at all times.  Masks should be worn (except while eating) and social distancing will be followed at all times.

Consequences:

Clover Garden School will make every effort to communicate with parents when a disciplinary action needs to be taken. Please know that all rules will be reviewed with students at the beginning of the school year. The rules can also be found in the CGS Parent/Student Handbook that your student received at the beginning of the school year. It is imperative that both students and parents understand the expectations of the Extended Day After School program as well as the potential consequences.

Please note that the first offences will result in a warning letter or phone call home from the before and after school director. The second, third, and fourth offense will involve a school administrator. These offenses can result in a permanent dismissal from the Extended After School program at Clover Garden School. 

School administrators reserve the authority to exercise good judgment and issue a greater or lesser consequence as needed. 

Please become familiar with the CGS Extended Day After School Discipline Policy.

NON-DISCRIMINATION STATEMENTS

In compliance with federal law, NC Public Schools administers all state-operated educational programs, employment activities and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability, or gender, except where exemption is appropriate and allowed by law. 

Thank you for allowing us the privilege to serve your child.

Heather Vereyken, Principal

Emily Moore, Assistant Principal

Robyn Cox, Before and After School Director